Alternative to Fastmail: 2021’s Email Providers that Compete

Email Provider Criteria

Security

  • Two-factor authentication: It will put a second level of security in place to protect your inbox.
  • End-to-end encryption: This keeps your messages private so that your email provider or unwelcome visitors cannot read your emails.
  • PGP encryption: Anybody receiving your encrypted email will need to exchange a keypair to read the contents.
  • Metadata is private too: You may want to look into how much of your inbox is private. Your email subject lines and signatures aren’t always encrypted.
  • Open-source: This allows you to look at the history of the software and know who is working on bugs and when.
  • Anti-spam technology: This screens for phishing scams and other malicious emails.
  • Server location: Depending on where the server is located, the laws around who can request access to your emails vary. The most user-friendly server laws are in Belgium, Germany, Norway, Sweden, and Switzerland.

Storage

Customization and Tools

  • Multiple Platforms: It’s a good idea to think about where you will access your email. Make sure, if you need your email on your phone, the provider has an app for Android or iOS. We also recommend looking for one that enables email protocols like IMAP, SMTP, and POP3. That way you can swiftly add your email account to Mailbird.
  • Setup Wizard or Easy Configuration: It shouldn’t take hours to set up your email account and import your contacts and calendar.
  • Custom Domain Email: It looks professional when your email address matches your domain name. Picture your.name@yourbusinessname.com rather than @fastmail.com. Isn’t that much nicer?
  • Alias Email Addresses: This gives the user an alternate address, but emails still go to the same inbox. For example, emails for both contact@businessname.com and your.name@yourbusinessname.com can go to the same place.
  • Layouts and Themes: Adjust the layout of your inbox to suit your preferences and change elements of the page, like having a dark theme.
  • Calendar: If your email provider can help keep track of RSVPs and events, it’s going to make scheduling your time a lot smoother.
  • Task Management: Some email providers also come with customized rules and reminders you can set. This helps you stay on task and organized.

User Support

Affordability

  • The total number of users on one plan
  • The total available storage space
  • The length of the plan

Fastmail

Security

  • 2FA
  • Encrypts email while in transit
  • Secure webmail (a result of a recent collaboration with Vivaldi)
  • Isolated domains are used to open your attachments. This is to prevent unauthorized or malicious users from accessing your data.

Is Fastmail Encrypted?

Storage

  • Basic: 3 GB storage
  • Standard: 30 GB storage
  • Professional: 100 GB storage

Customization and Tools

  • Available via webmail, mobile app, and tablet. Many users want to work offline, so the fact that it supports IMAP is a great advantage.
  • Custom domains are available for Standard and Professional plans.
  • Email aliases
  • Topicbox: a library that stores and organizes files you share with your team
  • Pobox: an email forwarding and filtering service
  • Inbox rules. Fastmail has a variety of filters and notification settings. Unfortunately, they take a while to get the hang of.

User Support

How Much Does Fastmail Cost?

  • A phone number and credit card are required to sign up.
  • Does not accept cryptocurrency payments
  • Limited storage on the basic plan
  • No advertising
  • Mix and match accounts. For example, your kids could have basic plans, and you could have a standard plan.
  • Special discount for non-profit organizations

Is Fastmail Good?

Top Alternatives to Fastmail

ProtonMail — Best Modern Interface

Security

  • 2FA
  • End-to-end encryption
  • PGP encryption
  • Metadata like contacts or subject lines are not encrypted.
  • Self-destruct setting. Emails will disappear after 28 days.

Storage

Customization and Tools

  • Dark theme
  • Supports IMAP/SMTP
  • Advanced search for addresses, attachments, dates, and subject lines (You cannot search the message body due to encryption.)
  • Custom domains
  • Email aliases
  • Calendar. An encrypted calendar was released in beta this year for Android and web, but Mac users are still waiting on a calendar.
  • Administrator role. Easily assign, add, or delete users.

User Support

Affordability

How Much Does ProtonMail Cost?

Is ProtonMail Good?

Tutanota — Best Free Plan

Security

  • 2FA
  • Total end-to-end encryption, including metadata
  • No PGP encryption; however there is development of an API that will make it easier to communicate with external parties
  • Secure password reset system
  • Remotely close a session from any device

Storage

  • Free: 1 GB storage
  • Premium: 1 GB storage
  • Teams: 10 GB storage

Customization and Tools

  • Custom domains
  • Email aliases
  • Encrypted calendar and contact forms
  • Encrypted search function. Tutanota’s index decrypts your content for you locally so you are able to search your inbox. For those on the free plan, this search is limited. You can only go through the last month’s emails.
  • Custom logos and colors (Teams subscribers)
  • Administrative dashboard (Teams subscribers)

User Support

Affordability

Is Tutanota Good?

Posteo — Best Encryption

Security

  • Posteo doesn’t collect IP addresses, and you can even pay for the service anonymously.
  • 2FA
  • End-to-end encryption
  • PGP encryption

Storage

Customization and Tools

  • No custom domain option
  • Two email aliases with your account (add up to 20 more with an additional fee)
  • Easily sync your calendars or merge up to five external calendars.
  • The Email Collector. Posteo developed this tool to automatically migrate emails over to your Posteo account from another provider for up to three months.
  • No spam folders. Instead, they have strict filtering that alerts the sender that the message was rejected. You can also assign Sender Filter rules that will mark unwanted addresses and automatically discard their messages.

User Support

Affordability

Is Posteo Good?

Bonus Content: Improve Your Email Experience — Add Mailbird!

Manage All Your Accounts

Advanced Customization and Tools

  • Advanced Search: Look up a word, attachment, or contact across all of your emails with our search tool.
  • Design with Themes: Choose a dark theme or even set the backdrop of your email with images of your own.
  • Notifications: Assign rules or create custom sounds for different incoming alerts.
  • Snooze Button: Take action or not with this button to remind you about unread emails.
  • Speed Reader: A unique feature we built to help you quickly get through wordy emails.
  • Group Conversations: Enable all of your unread emails to remain at the top of your inbox.
  • In-Line Reply: Respond to the precise topic you’re covering.
  • LinkedIn Lookup: Very quickly add any contacts to LinkedIn.
  • Keyboard Shortcuts: A convenient way to hit reply, compose, trash, or archive emails with a single keystroke.

App Integrations

Affordable

Easy Setup

  1. Download Mailbird.
  2. Go to Settings, then select Accounts.
  3. On the right-hand side, select Add.
  1. Mailbird will automatically detect the IMAP/SMTP settings for you and configure your email provider to the platform. It’s that easy!
  2. If you need to manually input your settings, this window will become available:
  1. You will need to look up the IMAP settings for your email provider and enter them into this form.
  2. After you refresh Mailbird, your inbox should appear.

A Quick Recap

One Tool to Rule Them All

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