Finding and Implementing Work-Life Balance Strategies

8 min readSep 24, 2022


When work is your life and your home is your office, how do you balance your personal well-being and your career? A few work-life balance strategies may help.

If it’s all work and no play, it’s hard to feel satisfied with life. And if your job is the only thing that brings you joy, the constant pressure of producing results will drive you to burnout.

This doesn’t sound like a fun future. So, let’s explore some of the issues that cause imbalances and what you can do to counteract them. That is if you’re not burnt out already.

Am I Burnt Out?

Burnout is physical and mental exhaustion that interferes with your life, disrupts your satisfaction in day-to-day activities and hobbies, and hinders work productivity.

The biggest contributor to this is a work-life imbalance that causes prolonged stress. This can hit close to home for everyone, but especially for those who are self-employed, entrepreneurs, and managers where relentless stress is part of the job description.

Stress is impossible to avoid completely because it’s a key factor in the human ability to adapt to different circumstances. The problems arise when you lack resilience and have trouble bouncing back from an uncomfortable event.

Issues also arise if you’ve been under pressure or stress for a long time because you don’t get enough sleep, eat on the go, lack time for things that bring you joy, skip physical exercise, or a hundred other reasons.

But what leads you down the road to burnout? Let’s cover some of the common warning signs and consider tactics for prevention.

6 Warning Signs of Burnout and How to Counteract Them

Part of having a steady work and life balance is noticing the warning signs of burnout and making changes at the right time. Here are some of the most common ones and actions you can take to counteract them:

With the volume of responsibility hanging over your head, physical and mental issues like poor concentration, lack of inspiration, and illnesses are bound to creep up. This could result in you canceling your work and life altogether.

But remember that you don’t have to say yes to everything. The people around you should want the best for you, so they will understand some cancellations here and there. To balance work and life, your work and your life have to integrate.

It’s not so much about trying to keep work and life separate, but more about keeping their interaction civil. A way to do this is by identifying tasks and processes that slow you down and building new habits to stump those time-wasters.

How to Streamline Different Processes and Save Time

Time is the most precious resource. If you can’t take even a five-minute break to close your eyes and breath without your mind constantly jumping into work mode, you’ll burn out quicker than you think.

While one side of the coin is an inability to rest, the other one is long work hours and little results.

We’ve covered quite a few cases that signify you need to pay more attention to your mental and physical well-being. The following are ones that show you may need to consider the way you approach tasks.

You can find more habits that prevent you from working effectively and finding time for yourself if you do a self-analysis of your performance. Set some time aside for this assessment and audit a week’s worth of tasks, for example.

You can ask yourself questions about each task like:

  • How well did I do on this task?
  • What helped me achieve a good result (e.g., tools, skills, colleagues)?
  • What prevented me from achieving a good result (e.g., lack of information, distractions)?

This will help you identify any gaps in your work routine, such as a lack of the right tools, which may be distracting you from your main goals. And then you need to find solutions.

Key Factors in Changing Your Routine to Promote a Healthy Work-Life Balance

Identifying your problem areas and finding solutions is a huge step forward. But change doesn’t happen overnight.

In fact, it’s better if it happens incrementally so you have time to adjust — radical life alterations may not produce the long-lasting results you want. So let’s go over some factors that will ensure your work balance strategy has a positive result.

1. Being Consistent in Your Efforts

Research shows that it takes a certain number of days to build a habit. A 2009 study from the European Journal of Social Psychology found that people need anywhere from 18 to 254 days to establish an automatic habit — more than two months on average.

You may need more or less than 60 days, depending on the type of habit you want to automate, your personality and circumstances, and how enjoyable it is. But most importantly, it’s about how consistent you are about implementing it.

Say you want to start doing a morning routine to kickstart your day. If you do it once a week, chances are, you’ll forget the steps by week two. Instead, doing it every other day or every workday will give you a steadier result.

A few tips that can help with consistency:

  • Write down what your routine consists of;
  • Make sure it’s sustainable (e.g., light exercises instead of a 5-mile run); and
  • Add the routine to your calendar as a recurring reminder.

2. Practicing Time Awareness

A desired and achievable deadline may be two very different figures. Whether it’s you, a boss, or a client who wants something done in a constricted time frame, constantly running out of time is discouraging and stressful.

It’s a good idea to allocate more time to tasks than you think they will take and complete them quicker, exceeding expectations. But don’t count on this strategy forever because people start looking forward to receiving results sooner.

A few tips for improving time awareness:

  • Use a timer to calculate how much time you need for different types of tasks;
  • Keep note of distractions that made you forget about the timer; and
  • Try the Pomodoro method — splitting work into 25-minute work and 5-minute break increments with a longer break after four pomodoros.

3. Creating Personal Boundaries

If work finishes at five, it finishes at five. This means that you have dedicated 6–8 hours of your day to work and what comes after that shouldn’t be haunted by thoughts of incoming emails and new tasks.

There’s a condition though. If you decide to work for eight hours, you don’t stretch it to 10 just to get more done.

A few tips to keep work time separate from the rest:

  • Separate your workplace from drinks, meals, and leisure, especially if you work from home;
  • If you only use your computer for work, power it off and forget it exists till the next workday; and
  • If you have a client or colleague in another time zone, use the schedule email option to send messages at an appropriate time.

4. Saying No More Often

FOMO (Fear of Missing Out) is a 21st-century problem that has arisen due to the abundance and accessibility of information. When you’re surrounded by opportunities, it’s hard to say no for fear you might lose out on a great one.

But it’s necessary. For example, there’s a networking event that you don’t really want to attend, though you may meet potential clients. Pushing yourself a bit is okay from time to time; however, if you’re feeling run down, the best choice would be to go home and take a nice relaxing bubble bath.

A few tips to find a yes-and-no balance:

  • Learn to separate real opportunities from pure FOMO by weighing out the pros and cons and putting your well-being first.
  • If there’s a potentially important event but you have no energy to attend, delegate it to employees or colleagues.
  • Try changing your perspective about saying no — it means being thoughtful about the value of things, instead of assuming you’re being lazy or selfish.

5. Enjoying Yourself

Find new hobbies, really enjoy your time with family and friends, and cherish your down time with yourself. If you make time for work and play, both interact for your enjoyment and productivity.

There’s also a practical aspect for having different hobbies — they give you more ideas for conversations because limiting all talk to business can become boring.

Think of it as a bounce rate. If a user is interested in content, he/she will spend more time on your website. If you’re interesting to clients and potential partners, they will spend more time talking to you. It’s more likely you will get a deal this way.

6. Practicing Mindfulness

Too much stress is bad for business because it leads to poor physical and mental health. It’s easy to make mistakes when you’re exhausted and unmotivated.

The practice of mindfulness is being aware of your actions, feelings, body, and the state of your mind. Listening to yourself can help you know your symptoms and prevent burnout.

Final Thoughts

Work-life balance strategies can be divided into two major parts — preventing burnout and improving time efficiency. One is about keeping your personal matters in check, resting, and enjoying life. The other is about keeping work matters within the boundaries of business hours, which means using this time more efficiently via soft skills and an appropriate toolset.

Mailbird can be a part of this toolset because it has time-saving features for email, calendar, and contact management. It also integrates with many popular business apps. And you can try all this for free and discover how useful it is when it comes to establishing a healthy work-life balance.




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