How to Access Gmail Considering New Regulations Towards 2FA

What Are the New Google Security Regulations?

What Does It Mean for Email Users?

  • It won’t be possible to send scanned documents and other attachments directly from your printer or another similar device by email. Users will be required to create and use an app password with their printers. You must set up two-factor verification and then generate an app password that provides access to your Google account.
  • It won’t be possible to use some non-Google apps or utilities with your Gmail account. Apps such as Gmail, Apple Mail, and Outlook Mobile use OAuth. For others, you will need to sign in using more secure technologies like OAuth 2.0, which requires you to generate and input access tokens before access is granted.
  • It won’t be possible to use some third-party email clients. Google will now require an additional layer of security to do that. One example is Thunderbird, which uses only your username and password for authentication — most likely, it will lose access to Gmail accounts if it doesn’t update its login process.
  • Here’s the message you’ll get from your Gmail app when trying to access your account in Thunderbird:

How to Avoid Losing Access to Your Google Email Accounts

1. Use Mailbird to Access Your Email Accounts

2. Enable Two-Step Verification

3. Use Apps with OAuth 2.0

  • Resource owner: The user granting access to the protected resources
  • Client: The system that requires access to the protected resources
  • Authorization server: Once the resource owner gives access, the authentication server issues the required access tokens
  • Resource server: The resource server receives and validates the generated access tokens
  • Gmail
  • Apple Mail
  • Outlook Mobile
  • Yahoo Mail app
  • Windows Mail
  1. Go to the Credentials page.
  2. Click on Create credentials.
  3. Select OAuth client id.
  1. Fill in the form and click on Create.
  2. Download the client_secret.json file from the API console and store it in a secure location.

4. Grant Access to Secure Apps Only

  • See what level of account access you’re giving to the app before connecting your Google Account: You may either consent to provide certain information or refuse access.
  • Let the app access only a relevant part of your Google Account, like your email or calendar: With this setting, confidential information is protected, as the third-party apps will have restricted access to your Google account as specified.
  • Connect your Google Account to the app without exposing your password (e.g., in Mailbird): You can also use a secure desktop email client like Mailbird to securely manage multiple email addresses.
  • Disconnect your Google Account from the app at any time: You can also withdraw permissions by disconnecting your Google account from these third-party apps or sites.

Wrapping Up

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