The Best Email App for Windows 10 in 2021
15 times per day — that’s how many times professionals check their emails every day, according to the statistics. Looks familiar, doesn’t it? If so, the last thing you need is an email app adding to your workload.
So, whether you’re living in your inbox or you’re managing multiple email accounts you’ll need an email app for Windows 10 or another OS you use that will do more than just keep up.
An all-in-one communication and productivity suite that can keep up with most of your email-related tasks would come in handy saving lots of your time and effort. But with so many choices out there, which email app for Windows 10 is the best?
We at Mailbird have researched and reviewed the best Windows 10 email clients to help decide which email app is best for you.
Our Criteria to Choose an Email App
Not all email apps are the same and neither are email client users. That being said there are few things you should consider before selecting your email app for Windows 10 which includes but not limited to:
Each email app may vary in price depending on your needs. But the price of an email app shouldn’t be the only reason for selection as
Some of the apps listed here are free, others include monthly or yearly subscription fees that you should consider when making an informed decision.
Having built-in features that not only help you to manage your mail and navigate seamlessly in your inbox, but also help you to use your time effectively is an important factor. After all, we want an email app that works for, not against you. The apps we reviewed beyond what your typical Gmail app for windows 10 features.
Your email client should help you eliminate any stress surrounding unread emails. The built-in features of Outlook like file management or the junk folder often lack functionality, so inboxes remain disorganized and emails get missed.
Integrations are essential for streamlining your inbox regardless of whether you’re using it for work or play. Integrations help you to work in one place rather than moving from platform to platform. This is why it’s important that your email app for Windows 10 allows you to add apps you’ll be using alongside or with your email client.
Integration should be easy to implement without giving users a big learning curve to overcome. Integration for your email app or client can include such features as password, project management, communication apps, and others.
Next to integrations you should be able to select an email app for Windows 10 that’s customizable to your needs. If you have to use it as is without the ease of set-up and options then it defeats the purpose of allowing you to master your inbox effortlessly.
Email is one of your most used communication methods, and with it comes the need for security. According to the Breach Level Index, over 13 million records have leaked or been lost in published cybersecurity breaches since 2013. These Windows 10 email clients offer different levels of security depending on what’s important to you.
Regardless of how great an email app is if you’re unable to get help or proper customer support you’ll be sure to use another email app. It’s important that you use an email app that provides either a strong knowledge base, 24/7 support, or both. You want to rest assured that if you’re not happy with your email app that you’ll get the support and service you need it.
Best Email App for Windows 10 in 2021
Mailbird — Best for Managing Multiple Email Accounts on Windows 10
Mailbird is an award-winning Windows email client that helps you not only manage your inbox. It lets you connect multiple email addresses in its convenient interface and also sync calendars, manage tasks, check instant messages, perform video calls, and more with its built-in features and easy integrations.
It’s made as the most convenient alternative to popular email clients for busy people with a thought to make your email management and online communication process as smooth as possible.
Since Mailbird’s interface and features are user-friendly for both experts and beginners, you can easily set it up and start using Mailbird in minutes supporting both POP3 and IMAP protocols.
Mailbird offers a subscription at $39 a year or you can pay once at $79 for a lifetime subscription. For a business plan the annual fee is $59.
Mailbird goes above and beyond when compared to built-in features from other email apps. Unlike other email clients Mailbird is always adding new apps, features and tools to help to improve your productivity, such as:
- Email tracking extension to keep track of your interactions
- Native calendar to help you manage all your events
- Merge or drag and drop feature for contacts
- Moving emails between accounts
- Speed reader to quickly go through your inbox, etc.
You can also enjoy the speed at which messages are sent with Mailbird, so your inbox is updated faster and better, making it one of the many reasons Mailbird is the best alternative to Outlook.
Mailbird has over 30+ third-party integrations so you can manage both your inbox and your most used apps in one place. You can easily add from a long list of apps and tools without worrying about conflicts or crashes in your Mailbird app as the integrations share the UI with your inbox. Mailbird allows you to integrate:
- All of your calendars
- Todo List
- Trello, Asana
- Google Docs
- Tech Crunch, and much more
Integrations give you the flexibility to use all your apps and tools in one platform with switch from tab to tab. It’s essentially helpful if you heavily rely on communication tools like Slack or social media apps like LinkedIn to keep up-to-date with your daily affairs.
With Mailbird you’ll never feel limited by what tools you can use in your inbox as it gives you the ability to not only use them but organize your integrations so you don’t feel overwhelmed or distracted.
If you like interfaces that suit your habits and style, Mailbird provides users the opportunity to work in a well-designed email app for Windows 10 that supports your individual taste. You can specify your layout, notification sound, colors, themes and more.
Also, Mailbird has a great interface feature, a customizable sidebar that lets you open any other app that syncs with Mailbird. You may arrange meetings, check tasks, chat on social media and more — all this without leaving your inbox and switching tabs.
If you have a tablet you can access our “Auto Layout Feature” where Mailbird adapts its layout automatically when rotating your tablet. Along with Touch Screen Support so you’re able to customize and enjoy Mailbird email client on Windows 10 across your desktop or tablet device.
Mailbird takes your security very seriously as your email client. We’ll never share your data with third parties and we’re careful about the data we collect. Unlike other email clients we don’t store sensitive information on our servers: all of this data (such as emails, contact attachments, etc) is stored on your computer and is never shared with the Mailbird team or third parties.
The knowledge base resource covers any quick troubleshooting queries. Mailbird offers support in 17 different languages and a two-week money back guarantee to test out the product.
“It’s been over a year since I made the leap to Mailbird as my full-time email client. Over that time, I have peeked back over my shoulder at the latest version of Outlook but found that Mailbird was still the best solution for me with my Gmail accounts.”
– Matthew Mombrea, Founder and CTO at Cypress North for computerworld.com
Thunderbird — Open Source Email App for Windows 10
Thunderbird is a name that often comes up when mentioning email apps for Windows 10 as a fan-favorite for email users who want advanced customization and those looking for a free email app.
Thunderbird is an open-source app which means that users are actively involved with its interface development. It comes in 59 languages with end-to-end encryption to protect users from attacks.
Thunderbird is 100% free.
Thunderbird comes with easy-to-use built-in features to make your user experience better, including being able to effortlessly add or update your address book, filter messages, people or tags and allowing you to share large files in your email rather than having it as an attachment itself.
Thunderbird also comes with smart folders so you can easily manage multiple accounts and select privacy settings, and choose basic functions like email composition options. Not to mention it’s built in Tabbed Email option where you can click through individual tabs to read your emails.
However, since Thunderbird is an open-source tool it does tend to crash often and users are responsible for fixing issues on their own since no customer support is provided. If you struggle with coding or you’re not as tech-savvy this email app for Windows 10 might not be the app for you.
Since Thunderbird is an open-source email app for Windows 10 customers have more flexibility compared to eM Client when it comes to add-ons. Thunderbird add-ons can range from the calendar, themes, project management, privacy, message composition, and more
The interface itself can come off a bit clunky and dated for some users which puts it at the same level as Outlook in terms of look and feel.
Unless you’re well versed with email clients and coding your customization is limited to the add-on features available by Thunderbird. You do have the option to make the theme and a few layout options suited to your taste.
Thunderbird security is on par with current email clients. It supports users’ privacy and remote image protection. They work hard to provide users with end-to-end encryption, protection from phishing, and avoid obtaining sensitive information like credit card details, passwords.
There is no customer support for Thunderbird which means it’s all up to the users to help themselves, or others.
The email app uses volunteers for their support resources, which is not ideal if you have an urgent technical issue. This can mean some resources are outdated and unchecked.
“Now, Thunderbird, under MZLA, is charting its own course. The latest version, Thunderbird 78, comes with many minor improvements. Its biggest feature is its Lightning calendar, and tasks add-on has finally been completely integrated into the program. Within the next few months, in the forthcoming Thunderbird 78.2, the program will finally get the long-anticipated power to encrypt end-to-end email messages via OpenPGP.”
– Stephen J Vaugh Nichols, Contributing Editor at ZDNet.com
eM Client: Best for Quick Set-Up for Windows 10
eM Client states that they’re a top-notch email client for Windows 10 that works well for both individuals and business users. But some would beg to differ.
It does come with an easy-to-use interface and modern UI works best for those who want the ability to customize most if not all of the aspects of their user interface.
eM Client has a free plan with limitations and a Pro edition for one-time purchase of $49.99.
eM Client comes with built-in features to help you navigate through your inbox like quick replies, the ability to snooze incoming emails, and send them later. It doesn’t have many built-in features when compared to other email apps.
This email client for Windows allows you to change image sizes and comes with a handy sidebar that shows you contact details, past conversations, agendas, calendar updates, and more so you’re always on track. These items can also be rearranged and removed.
eM Client has very limited integrations such as SmarterMail, Email Signature Rescue, iCloud, and Microsoft Office 365.
The only complaint most users may have is that it’s interface isn’t as polished despite being customizable. It’s also known that it’s intuitive user interface causes occasional crashes on users which can be annoying for users.
eM Client also takes up a lot of memory as a desktop email client for Windows 10 which can cause random disconnects. This can be a hassle for someone who already has a lot on their desktop and needs an email app to be consistently up and running.
eM Client has fairly good security for its users. It supports PGP (Pretty Good Privacy) encryption for anyone who needs to send encrypted emails and offers message encryption. It also offers live backup while you’re working within the app.
If you’re using the free license you have access to their knowledge base but once you’ve upgraded you’ll get access to VIP support which includes chat or email support.
“The most helpful thing with eM Client is the user-friendly interface, a column-wise section for Task, Calendar, and Mail content. you can use multiple email account at one software which is the best thing..”
– Wilfredo T, G2.com
Mailspring: Code-Friendly App for Windows 10
Mailspring is a simple open-source that’s built to work with Windows, Mac, and Linux. This cross-platform email client allows you to manage your emails with simple features and tools for those looking for simplicity when managing their inbox.
Mailspring is $8/monthly for the Pro version.
Mailspring keeps its built-in features fairly simple without over complicating the user’s experience. This includes email read receipts, an undo send option, touch and gesture support, and an advanced search feature similar to Gmail.
Despite its simplicity, Mailspring does have poor performance optimization and stability issues based on its interface and integration with third-party apps.
Mailspring has a very short list of integrations including Microsoft 365 and Fastmail. This can be a disadvantage if you use multiple apps or tools with your inbox.
Mailspring only offers customization with its themes. You can choose from multiple layouts and themes but that’s as far as customization is concerned.
Mailspring provides email support but based on reviews it doesn’t always provide the quickest response and they seem to rely heavily on their Mailspring community forum where users help one another, so if you’re not very tech savvy you might want to use another email app.
Microsoft Outlook: Best for 365 Office Users with Windows 10
Microsoft Outlook is a popular email client for Windows 10, best known as a stand alone email app along with an added integration with the Microsoft Office suite or with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization.
This email app for Windows 10 is also compatible with iOS and Android devices so you can view your emails across any device. Microsoft has a wide range of features such as managing calendars, sharing meeting times, to-do list and has a number of features suited for corporate users.
Microsoft Outlook, which shouldn’t be confused with Outlook.com, comes with a free trial and offers a Microsoft Outlook Premium account for $19.95 per year.
If purchased with Office 365 Home it’s $9.99/month or with Office 365 Personal it starts at $6.99/month. Each payment option can be done one-time or through annual subscriptions.
Microsoft Outlook mainly has built-in features that support the Outlook suite, so if you live in Outlook this email app for Windows 10 is best suited for you.
It comes with a ready to use Skype feature, document sharing and offline access as a desktop-based email client. You can also effortlessly make, sync and manage your appointments or flight itineraries in Microsoft Outlook to streamline your productivity.
If you’re working with other Outlook users you’ll be able to share tools and documents effortlessly with each other as you work in the Microsoft Office Suite ecosystem.
You can integrate third-party apps in Microsoft Office like Trello, Twitter, Asana, and other Outlook-approved apps as Outlook has a wide number of integration options.
Users should note that based on your integration or customization your inbox speed may be compromised.
When it comes to customization and a stylish design Microsoft Outlook falls short amongst other email clients for Windows.
It still has a cluttered and outdated design with little to no customization. The main options are folders, theme colors, inbox rules, and advanced text options.
Over the years Microsoft Outlook has a very bad security reputation. Microsoft seems to be a popular target for cyberattacks when it comes to sensitive user data like passwords, administrative privileges, and more but as the company grows, it’s doing more to stay on par with other popular desktop email clients.
Microsoft Office has an up to date knowledge base for users to access when troubleshooting. And if you have a paid account with them you should be able to access live support or phone support for your Microsoft Outlook issues.
Taking Everything Into Account
Here is a quick recap of our favorite email programs.
Your inbox is a sacred place, whether you’re using it for work or play you want to ensure you have the right email app to help you navigate it. So regardless of the email apps for Windows 10 that are listed here, it’s important that you find the best app that works for you.
We hope that this list was useful, and that you find yourself an email app that offers you the best solution to declutter and master your email life. Take the time to test and try these apps as you go through.
We hope that this list was useful, and that you find yourself an email client that offers a unified inbox and custom options to de-clutter your life.
If you’re still not sure where to start when it comes to picking your email app try Mailbird and see how this modern email client with a unified inbox, customizable features, and top-tier customer support can help to improve not only your inbox but also productivity.