The Best Email Clients to Manage Multiple Accounts: Top Tools Reviewed

What Is an Email Client and Why Consider Email Management Software in the First Place?

Advantages of Using an Email Client

Five Email Clients for Multi-Account Management

#1. Mailbird

Features

  • Unified Inbox. All your accounts from the different email services you connect to this feature will be in one single interface. If you have a couple of work accounts, you can promptly decide how to handle them without having to click between tabs or apps, or loading your other inbox. The color indicators help mark each account for you to better understand which sender requires an urgent reply.
  • Filters (rules). Set your own preferences by applying filters to the email messages you want to move, mark, or archive automatically. You can also set rules for certain messages to land in a particular folder. For example, if the subject line says “receipt,” have your app chuck them into the Receipts folder automatically.
  • Advanced search. A manual search for that one particular message or even attachment can feast on your time. Mailbird’s advanced search functionality helps you avoid this hurdle. You can use an email address, a folder name, or even just a phrase as your search query. What’s more, you can look through all your email accounts if you have a unified inbox connected.
  • Signatures. A stylish ending to your email improves its overall impression. In Mailbird you can create a customized signature that will automatically appear at the end of your messages. You can add it to a particular account or all your accounts, and the app will insert it for you when you send an email.
  • Email Tracking. This feature resembles the “message was read” option in a messenger. You can see if your email was opened by the recipient and even who exactly opened it.
  • Snooze. Some emails can wait until the right time to deal with them. Or maybe you need time to figure out the appropriate answer. Enable the “snooze” feature, and the email will pop up again later when you want to be reminded about it.

Pros

Cons

Prices

#2. Front

Features

  • Shared inbox. While a unified email inbox is when you can see multiple accounts in one place, a shared one is when multiple people can see the same inbox. It’s handy if you have a marketing team that needs access to the department email or you work with a virtual assistant.
  • Rules. There are three types of rules in Front: team, individual, and company. Each helps automate repetitive tasks with different degrees of access.
  • Tags. This option allows you to track the topic in discussions and sort the messages accordingly. Team tags are available to everyone.
  • Inbox analytics. This is a special feature that clarifies the performance level of your personal emailing or that of your team. You can have an overview of all the activity through a built-in analytical platform.
  • Inbox conversations. Simply put, it is a chat app inside an email message. You can instantly discuss the topic and make quick decisions.

Pros

Cons

  • Based on reviews of the app, a lot of Front users agree that it can be challenging to get used to the “shared inbox” interface.
  • The app does not have calendar integration, which makes time planning rather inconvenient. One cannot start a conversation with the whole team at once. It’s required to add the people to the chat one by one.

Pricing

#3. Mailspring

Features

  • Unified inbox. All the email messages come into a united center for further communication. Mailspring works well with all the major email providers.
  • Advanced search. You can search through all the content across all connected accounts with Gmail-like queries.
  • Translations. The software comes with the ability to translate English language messages into Spanish, Russian, Simplified Chinese, French, and German. It is also localized into nine languages.
  • Signatures. The app has a special signature editor, which allows for creating customized endings to your messages.

Pros

Cons

  • Some SaaS products require you to create a user ID, and Mailspring is one of those. Otherwise, you won’t be able to use the app.
  • While it is highly recommended by Linux users, its efficiency for Windows can be questioned since it does not support Microsoft Exchange.
  • Also, Mailspring does not have an address book.

Pricing

#4. Loop

Features

  • Shared inbox. The app was first created for business back in 2014. So it also provides opportunities for team collaboration. It is possible to assign an email to a colleague, see the email ownership, and hence distribute the workload efficiently.
  • Formal and informal chats. One can use official language in case of need or add some funny emojis or GIFs to the side-chat discussion.
  • Email and attachment search. The app has a search tool that looks through messages or attachments instantly.
  • Email synchronization. Loop downloads the last two weeks’ emails first. But one can opt to sync the email inboxes with messages received one to three years ago.

Pros

Cons

  • Collaboration features work well only if the whole team is on board.
  • The app does not synchronize contacts on the Mac platform automatically.
  • And it also does not have a calendar integration.

Pricing

#5. Thunderbird

Features

  • Smart folders. Thunderbird has Unified Inbox, Sent, and Archive folders to keep everything organized.
  • Quick filter toolbar. You can filter messages by people, tags, or other conditions and find what you need quickly.
  • Anti-phishing functionality. Thunderbird informs you whether the link you are going to click will take you to a different website than the one mentioned. Also, the app will warn you if your personal information is being compromised.
  • Large file management. Make use of the online storage option for transferring gigabytes of information conveniently.

Pros

Cons

  • The open-source nature of the app might evolve into security issues.
  • The app lacks some useful productivity integrations.
  • It might not be enough for large business emailing.

Pricing

#6. eM Client

Features

  • Supports 39 languages. eM Client can translate emails sent in 39 languages. It automatically detects a different language and offers to translate the email if the user right-clicks beneath the contact information.
  • Deduplicator. With the help of the “Deduplicator” tool, you can find duplicate emails, tasks, calendar events, and contacts and move or delete duplicate data easily.
  • Contact manager. eM Client has an advanced contact manager that allows users to categorize all their contacts according to different fields such as family, hobbies, salary, etc. Users can also choose between the “business card” preview of the contacts or any custom view they prefer.
  • Message encryption. eM Client supports message encryption for added security. Users can set up PGP message encryption while adding their accounts.

Pros

Cons

  • There is no unified inbox that can make the management of multiple email accounts easier.
  • Some features are available only in the pro version (notes, snooze email, mass mail, send email later, and translation feature).

Pricing

  • Free
  • Pro for individuals at $49.95 (one-time fee)
  • Pro for companies (the price varies; the more licenses for devices you purchase, the greater discount you get)

#7. Microsoft Outlook

Features

  • Quick steps tool. You can add automated pathways for the management of certain emails and contacts with this tool. For example, if you want to automate the “Move to New Folder” option, you choose a desired folder and assign it any keyboard shortcut (e.g., ctrl+shift+1). Then, select the desired emails, hit the shortcut, and they will be all moved to the chosen folder.
  • Advanced filters. Microsoft Outlook comes with powerful filters and allows users to easily organize, thread, label, and find messages. The search filter is very advanced and can be used to locate any message in any folder.
  • Can be programmed to perform different tasks. The client is intelligent, and users can program it to perform specific tasks automatically or even use add-ons to teach the email client new “tricks.”
  • Anti-phishing filters. Microsoft Outlook features effective phishing filters that automatically move an email to the junk folder. Users can set the filtering level to determine how aggressive the filters should be.

Pros

Cons

  • It doesn’t have a dedicated feature such as a unified inbox, making it a headache to set up multiple email accounts.
  • Microsoft Outlook is known for its unexpected downtimes, making the program unreachable and almost impossible to use at times.
  • The web version can’t be used without an Internet connection.

Pricing

Comparison of the Five Email Apps

Wrap Up

  • You can either connect all your email addresses from different email services to the app and have them appear in a sidebar for easy access,
  • Or you can go a step further and connect a few or all of your email accounts — personal or work-related — to a Unified Inbox.

--

--

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store
Mailbird

Mailbird

The best Windows app to manage multiple email accounts