The Best Way To Unsend Email in Gmail, Outlook, Yahoo

It happened again. In the rush of an overloaded day, you accidentally pushed the wrong button — and highly sensitive information went the wrong way. Not only is it awkward, but sometimes it might also cost you a lot. So, what’s the way out? Can you unsend an email? Let’s have a look at the possible solutions to the matter.

The Best Way to Unsend Email: Use the Right Email Client

Mailbird is a very convenient email client for Windows that lets you easily manage all your email accounts in one place — and also, you can unsend messages independently from the service you’re registered in. All you need to do is turn on the feature after installing the client.

So when you download Mailbird and add your email profiles in, go to its Settings and click the Composing tab here. What you need is located at the bottom of this tab:

Drag the slider to the right. It provides you up to 30 seconds to change your mind after sending a wrong email, and here’s what it will look like in your mailbox:

If you click the “Undo” button, you will recall an email that was just about to be sent. It’ll then show up in a separate composer window or your in email list, depending on how you composed it. It’ll also go to your Drafts folder where you can access it.

How to Unsend an Email in Gmail?

If an undesirable email was sent through Gmail, you have to be fast enough to find a small window at the bottom-left corner of your browser window and press “Undo” within about 6 seconds.

Too slow? It’s gone.

How to Unsend an Email in Outlook?

The story with Outlook is even more complicated and might only work if the recipient has not read the email yet. If so, try to open the message in a separate window, click “Actions” and “Recall This message.” Sometimes it randomly works.

If the email has been opened, it’s too late.

How To Unsend an Email in Yahoo?

Some email clients don’t even have an option to recall an email, and Yahoo is one of them. You can only delete it from your own “Sent” folder, but the recipient gets it anyway.


Is it possible to unsend an email independently from an email provider’s limitations? Yes. Whether you have Gmail, Outlook, Yahoo, or any other mailbox, it’s still possible to unsend your messages if you use a proper email client, such as Mailbird.

How to Avoid the Necessity to Unsend Emails

Though you cannot be 100% free from the risk, you can take several simple steps to secure yourself from the “can I unsend an email” situation.

Check That You Added the Attachment

A forgotten attachment is often a guarantee of a time delay. First, someone has to find out that the required information is not actually there. Then usually you have to send another follow-up email with excuses and the attachment itself. So, you waste time and feel awkward — not the best way to have a nice and productive day, right?

Mailbird might have your back here, as well. If your message’s context implies you’re sending an attachment, but there’s no file added, the app will automatically remind you about that — just like a polite and attentive assistant.

Make Sure You Replied to Everything That Matters

When answering a long email, it’s easy to overlook an important question. Then you need to write one more message and “catch up” the discussion. Or even worse, the other person has to ask you over and over again about the same thing — annoying to them, awkward to you.

What you can do is attentively check all the questions and your answers before sending an email — or use the Mailbird “In-line reply” feature to insert your answers right after the questions!

Reply When You Are Ready

Rush is another common reason for mistakenly sent emails. But not all your incoming messages require an immediate response; some can easily wait until you are ready. Of course, that’s if you don’t forget to return to them!

Here’s when the Mailbird “Snooze” feature becomes handy. Set the date when you want it back to your attention, and continue with what’s important right now.

Wrap Up

Sending emails is a fast and convenient way of communication, but sometimes it brings those awkward “oops” moments when you send a message to the wrong person, forget an important attachment (like a CV), or send an incomplete letter by mistake.

Can you unsend an email? Generally, yes. But unfortunately, many popular mailing apps and clients cannot undo the damage. Mailbird was created to make the whole email experience more pleasant and to get rid of the “oops.” But it’s more than just unsending messages. A lot more amazing features, customizable layouts, and powerful productivity integrations turn in your mailbox into a space rocket.

Download Mailbird, the best email app to manage multiple email accounts and increase productivity

Try Mailbird for Free




The best Windows app to manage multiple email accounts

Love podcasts or audiobooks? Learn on the go with our new app.

Recommended from Medium

The everyday hum of things

5 Ways to Do a Digital Detox

Time Off Will Actually Help You Achieve Better Results

Down the Rabbit Hole

5 Work from Home Tech Essentials that are Worth the Investment

How Gamification Will Help You Get More Done (and Have More Fun)

The Joy of Missing Out#5WFs (36th.)

How can listening to music increase your productivity?

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store


The best Windows app to manage multiple email accounts

More from Medium

How to configure IPsec VPN between Fortinet and Sophos Firewall — ICT Fella

How to make protected branches on GitHub?

Knowing When to Stop Is Part of the Victory

The essence of the practicum.