Top 8 Email Providers to Revamp Your Inbox in 2021

How Is an Email Provider Different from an Email Client?

  • Examples of email providers: Yahoo, Outlook, Gmail
  • Examples of email clients: Mailbird, Thunderbird, Apple Mail

Criteria to Choose an Email Provider

Security

  • End-to-end encryption
  • Anti-spam technology to weed out malicious emails before they reach your inbox
  • Open-source code to enable you to look at the history of the software and previous bugs.

Storage

Customization and Tools

  • A custom domain address
  • Quick configuration and integration between calendars and task managers you’ll use frequently to accomplish your to-do list
  • A layout that helps rather than hinders you

User Support

  • Fast-tracked tickets to get to the bottom of issues quickly
  • Prioritized onboarding experience
  • Learn how to incorporate new features via exclusive webinars or info sessions

Mobile Access

Price

Top Email Providers Compared for Small Businesses

Gmail

Features

  • 15 GB of storage
  • Two-factor authentication
  • Spam protection from Google’s advanced technologies
  • Basic integration with Google Apps
  • Smart Compose with Gmail’s predictive text feature
  • Google Knowledge Base for user support
  • Compatible with Android and iOS
  • IMAP and POP3 supported

Pricing

  • Free

Google Workspace

Features

  • 15 GB plus additional storage in Google Drive
  • Two-factor authentication, Google Endpoint Management (for Standard and Plus)
  • Custom domain email address
  • Video conferencing for up to 150+ participants with Google Meet
  • Cloud Search for first-party data (for Standard and Plus)
  • 24/7 email and phone support

Pricing

  • $6 USD / Month for Business Starter
  • $12 USD / Month for Business Standard
  • $18 USD / Month for Business Plus

Zoho Mail Lite

Features

  • 5 GB of storage
  • Two-factor authentication, encryption, intrusion detection
  • Supports up to five users on one plan
  • Custom domain email address
  • Hassle-free migration tool to move your data
  • Email support, Zoho Knowledge Base
  • Compatible with Android and iOS
  • IMAP and POP3 supported

Pricing

  • $1 USD / Month for Zoho Mail Lite

Zoho Mail Premium

Features

  • 50 GB
  • S-MIME encryption service
  • Offline access
  • Email recall
  • Email backup and restoration
  • White labelling
  • 24/7 live chat and toll-free phone support
  • Compatible with Android and iOS
  • IMAP and POP3 supported

Pricing

  • $4 USD / Month for Zoho Mail Premium

Yahoo Mail

Features

  • 1 TB of storage
  • Two-factor authentication
  • Superior anti-spam technology
  • Compatible with Android and iOS
  • IMAP and POP3 supported

Pricing

  • Free

Yahoo Mail Pro

Features

  • 1 TB
  • Two-factor authentication
  • Ad-free
  • Priority customer support and easy cancellation
  • Compatible with Android and iOS
  • IMAP and POP3 supported

Pricing

  • $3.49 USD / Month for Yahoo Mail Pro

ProtonMail

Features

  • 500 MB
  • Zero access to user data and end-to-end encryption
  • Password-protect messages to recipients
  • Two-factor authentication
  • Open-source
  • Compatible with Android and iOS

Pricing

  • Free

ProtonMail Professional

Features

  • 5 GB of storage per user
  • 5 custom email addresses
  • Unlimited sending limit
  • Password-protect messages to recipients
  • Catch-all service for custom domains
  • Short email domain for sending and receiving messages
  • Multi-user support
  • Compatible with Android and iOS
  • IMAP and POP3 supported

Pricing

  • $8 USD / Month for ProtonMail Professional

Conclusion

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Mailbird

Mailbird

The best Windows app to manage multiple email accounts