Whenever Delay Is a Good Thing: How to Schedule an Email in Outlook

How to Schedule an Email in Outlook

  • There’s one blue button, New message, sitting in the top left corner of your screen. Click it to create a new email.
  • Type in the details of the recipient(s) and ensure you use an attention-grabbing subject line.
  • Compose the content of your email, observing proper email etiquette while you’re at it.
  • Click the Options button on the menu bar and click on Delay Delivery to reveal the delivery Properties window. There, you’ll find a Do not deliver before option.
  • Once the Do not deliver properties window dialog is open, fill in the time and date for Outlook to send the email. Click the Close button once you’re through. Send the message as you would have if you didn’t schedule it. It’ll remain in your Outbox until the precise date and time you just picked. That’s when Outlook will deliver the message.

How to De-schedule an Email and Send It Right Away

  1. After you open Outlook, visit the Outbox folder and click on your scheduled email.
  2. Select the Options tab after the window opens. Click on Delay Delivery under More Options.
  3. After the new window opens, remove the last scheduled time by unchecking the Do not deliver before checkbox. Click the Close button.
  4. Click the Send button to send your email instantly.

How to Delay all Emails in Outlook

  1. Open Outlook’‘s File tab.
  2. In the Info section, click Manage Rules & Alerts.
  3. Choose the Email Rules tab in the dialog box and click on New Rule.
  4. Select Apply rule on messages I send in the Rules Wizard. It’s under the Start from a blank rule section.
  5. Now, Select conditions for all your outgoing messages. Clear all the checkboxes and select Next, if you aim to delay all messages you send.
  1. Check this box in the Select action list: defer delivery by several minutes. Click on a number of in the box at the bottom.
  2. For how long would you delay emails? The dialog box has several time periods you can choose from. One hundred twenty (120) minutes is the maximum delay limit. Once you set the delay, click OK.
  1. Now choose all exceptions and add them to the delayed message rule before clicking Next.
  2. You need to name your email rule using the rule description box. Check the Turn on this rule checkbox if it isn’t selected.
  3. Click Finish to complete the procedure. To close the wizard, you also need to click Apply and select OK.

Does Outlook Need to Stay Open for Delayed Delivery?

  • to have your system running,
  • an active internet connection, and
  • to sync Outlook with the date and time of the system.

Is There an Easier Way to Schedule Emails?

  1. clicking an arrow beside the Send button
  2. choosing a date

Conclusion

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